Run your company’s money in one shared workspace: record income and expenses, collect and approve staff expense claims, track what clients owe you and what you owe, and export reports your accountant can use. Free, like the rest of Fairexa.
Keep sales, costs, suppliers and customers in one place, with staff who can add only what they should.
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Freelancers and agencies
Track clients, what each one owes you, and expenses by project, then hand your accountant a clean report.
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Partners who share income
Split what comes in between partners by percentage, parts or fixed amounts, and see who has been paid out.
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Teams with staff expenses
Let people submit expenses with a receipt, have a manager approve, and have finance record the reimbursement.
Everything for the money side of a small business
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A workspace for your company
Your company gets its own workspace, separate from personal money and from groups.
Created for you when you sign up as a business
Invite people by e-mail or link, and change or remove them later
Departments, projects and cost centres to tag entries
Everything in one reporting currency of your choice
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Roles that match how a team works
Six roles decide who can see and do what. The server checks every request, not just the screen.
Owner, Admin, Accountant, Manager, Employee and Viewer
Managers work with their own department, employees with their own entries
Viewers can read the ledger and nothing else
Only the Owner can rename, transfer or delete the workspace
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Expense claims with approval
Staff submit what they paid for the business. A manager decides, and finance records the reimbursement.
Draft, submitted, approved or rejected, then reimbursed
Receipts and comments on every claim
The person who approves is not the person who reimburses
Only approved claims count in your totals
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Shared income
For income that is split between people: partners, a team, a project.
Split equally, by percentage, in parts or in fixed amounts
Optional “after costs”: share what is left once linked expenses are taken off
Each person sees their share, what was paid out and what is still to pay
Payouts are records of money paid outside the app
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Clients, vendors and money owed
Know who owes you, who you owe and when it is due.
Client and vendor lists with a view per person or company
Money owed to you and money you owe, with due dates and status
Part payments and reminders before and after the due date
A calendar of what is coming up
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Tax and VAT on entries
Record the tax on each expense and income so the figures are ready when you need them.
Enter a rate or an amount per entry
A UAE VAT 5% preset
A tax summary report for the period
Fairexa does not file returns or give tax advice
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Reports and exports
Profit and loss, cash flow and breakdowns you can hand to an accountant.
Profit and loss, cash flow, and breakdowns by category, tag and client
Download as Excel or CSV, or as a PDF
A print view that opens in your own browser
Who can export follows the role they have
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A dashboard you can read at a glance
See how the business is doing this month, quarter or year.
Income, expenses and net, with a trend
Open receivables and payables
Top clients and top categories
Budget against actual
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Budgets by department or project
Set a monthly limit for the whole business, a department, a project or a category.
Toepassen op elke maand
Unused money can roll over
Warnings before you go over
Progress shown per budget
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Several currencies, one report
Record each entry in the currency it happened in.
The original amount is always kept
Converted to your reporting currency at the rate saved with the entry
Reports show the converted totals and the currency of each entry
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Receipts
Take or upload a photo of a receipt and check what was read.
Nothing is saved until you confirm it on screen
The Privacy Policy says who reads receipt images and how
Attach the receipt to the expense or the claim
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An activity log
Every change records who did it and when.
Visible to the Owner and Admins
Entries are soft-deleted, so mistakes can be undone
Workspace data is never mixed into personal totals
Who can do what
Roles are checked on the server for every request. A tick means the role can do it for the whole workspace, “own” means only their own entries, and “dept.” means only their own department.
Role
See the ledger and reports
Add or edit entries
Export
Approve claims
Reimburse claims
Budgets and categories
Team and roles
Owner
✓
✓
✓
✓
✓
✓
✓
Admin
✓
✓
✓
✓
✓
✓
✓ (not the Owner)
Accountant
✓
✓
✓
–
✓
✓
–
Manager
dept.
dept.
dept.
dept.
–
–
–
Employee
own
own
–
–
–
–
–
Viewer
✓
–
–
–
–
–
–
Get started in four steps
1
Sign up as a business
Choose Business, enter your company name and size. Your workspace is created for you.
2
Invite your team
Send an e-mail or a link and give each person a role.
3
Record money in and out
Add income and expenses, or let staff submit claims with receipts.
4
Review and export
Open the dashboard, check budgets and money owed, and export a report.
What Fairexa does not do
It does not move or hold money. Reimbursements, payouts and payments are records of money paid outside the app.
It does not create or send invoices, run payroll or connect to your bank.
It does not connect to accounting software. Exports are files you hand over.
It does not give financial, tax or legal advice, and it does not file tax returns.
Your business data, handled carefully
Business records are kept in the workspace, apart from personal records and groups.
The workspace owner decides who is in the team and what role each person has.
No advertising and no ad networks: the web app loads no analytics and no third-party scripts.
You can export your data and delete your account. Details are in the Privacy Policy and the Terms.
Yes. Like the rest of Fairexa it is free, with no subscription, no trial and no paid tier.
Where can I use it?
In the Fairexa web app at fairexa.com. The mobile app shows your personal money and groups and does not show business records.
Can my staff use it without paying?
Yes. Anyone you invite can join with their own Fairexa account at no cost.
Can a person be in more than one place?
Yes. Anyone can have personal money, groups and a business workspace, and a switcher moves between them. Their personal records are never shown to a workspace.
Who approves expense claims, and who pays them back?
A manager (for their department), an Admin or the Owner approves. The Owner, an Admin or an Accountant records the reimbursement. Managers cannot reimburse their own approvals.
Does Fairexa pay my staff or my suppliers?
No. Fairexa records what was paid. The money itself moves outside the app.
Does it handle invoices, payroll or VAT returns?
No. It records tax on each entry and summarises it in a report you can give to your accountant, but it does not issue invoices, run payroll or file returns.
Which formats can I export?
Excel, CSV and PDF, and a print view you can save as PDF from your browser.
Is my business data used for advertising?
No. There are no ads, and your data is not sold or used for advertising.
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